DA PAM 25-403 PDF

Maintaining records in libraries • 1–12, page 7. *This pamphlet supersedes DA Pam 25–, dated 20 December DA PAM 25– • DA PAM Guide to Recordkeeping in the Army [United States Department of the Army] on *FREE* shipping on qualifying offers. The United. This pamphlet provides operational procedures and guidelines for recordkeeping within the Army.

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Visual information records still and motion will be sent to director, U.

Commanders of deployed units will designate a point of contact, a records coordinator RCfor the monthly collection and transfer of records created in their units in accordance with processes established by the commander directing the overall operation.

Do not “over-classify” records.

Send the following records to: Daily staff journal and tactical operations center log with coordinates of locations and events. This guide pm to all records regardless of media, e. Deployed units will be provided copies of the Quick Reference guide outlining requirements for specific and minimum records creation, preservation, collection, and transfer. Commanders of units down to separate company level that are deployed in contingency operations will manage and supervise operational recordkeeping systems in their commands.

If this is not possible, a simple cover sheet can be used legibly handwritten or typed giving the unit’s full name and address, unit identification code, unit point of contact information, name of task force, name of operation, inclusive dates of the records, and a list of the records in the shipment.

Da Pam 25-403 : Guide to Recordkeeping in the Army (2013, Paperback)

If emergency destruction of records is performed, a list of those records and the inclusive dates of each will be pwm to the extent possible and sent to U. The list of file numbers in Annex A is not all-inclusive.

Units should also preserve files not listed in this table that document unit activities.

The guide provides instructions for the creation and preservation of records in units and parts of units deployed for combat, emergency, and special operations both singly and as part of a task force. Process and transmit personnel records in accordance with personnel prescribing directives. In that area of responsibility AORthe combatant commanders realized the importance of documenting operations.


Mail classified records double wrapped by registered official mail. The Paperwork Reduction Act, 44 USC, Chapter 35, establishes the legal basis for minimizing the cost of creation, collection, maintenance, use, dissemination, and disposition of information.

The record copy will be handled 25–403 accordance with these instructions and AR The designated contact will establish the processes for the collection and transfer of unit records.

Command reports, special reports, maps and overlays, and incident reports. Destruction for any other reason is not authorized. However, the nature of a contingency operation makes good recordkeeping even more critical. To ensure records from the AOR are collected and properly prepared for transfer to continental U. This guide applies to all Army forces that are deployed or engaged in 25-40 missions.

CALL Handbook Commander’s Guide to Operational Records and Data Collection

As stated in the main recordkeeping narrative, this may not always be practical or possible. This area should be staffed and equipped to process both electronic and hardcopy records received from units down range. This excerpt from DA Pam provides guidance and procedures for setting up a successful collection process for operational records. Recordkeeping requirements during contingency operations are governed by the same laws and regulations as recordkeeping during peacetime or while in garrison.

Procedures and processes for collecting records during a contingency operation are the combatant commander’s responsibility and generally left to his direction. Electronic records received or transmitted will be provided in the format in which they were saved. Do not give these organizations the record copy of information to be preserved. Without properly documenting contingency operations, the Army as an institution risks losing important portions of its history; can lose the ability to formulate lessons learned; and, most importantly, can fail to protect the rights and interests of the individual Soldiers and civilians deployed.


At a minimum, take records with you to home station upon redeployment or ship to home station prior to redeployment. Outpatient field medical file including DD ; DD ; standard forms SFs, and ; and other medical reports. The records specified in this guide provide important rights and interest information for Soldiers and veterans. Inpatient, fetal monitoring strips, and extended ambulatory records for fixed medical facilities.

Guide to Recordkeeping in the Army — DA PAM 25–403

From time to time organizations such as Center for Army Lessons Learned and military history detachments will visit deployed units to collect copies of records. ARparagraph i states the Deputy Chief of Staff, G-3, will “ensure that support is included in Army operational planning documents for the collection and transfer of records created by deployed units in contingency operations per AR Enter Your Email Address.

Classified records may be attached to an e-mail and sent classified e-mail. Missing records during Operation Desert Storm resulted in the Army spending millions of dollars for record reconstruction. Other unclassified records may be attached to an e-mail and sent to the same address. They supported and directed the 254-03 through all staff elements and through the ranks, down to the unit level.

These are, in turn, implemented by Army regulations.

Da Pam : Guide to Recordkeeping in the Army (, Paperback) | eBay

This table does not list all files that units should maintain. General Information Chapter 2. The Army must be able to research the location and activities of units and Soldiers involved in combat or contingency operations. Functional Area File Description Send the following records to: Army records may be destroyed only if capture 25–403 a foreign power appears imminent.

Put the name of the operation in the subject line.