ISO Information and documentation — Records management is an international standard digitization of records; ISO – Information and documentation – Records management – Part 1: Concepts and principles; ISO/TR. ISO Information and documentation —. Records management —. Part 1: Concepts and principles. Information et documentation. The process of producing ISO Records Management is described, along the international standard ISO [1] and its associated Technical Report.

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BS ISO 15489-1:2016

In that time, a few attempts to do this revision had been mounted, only to collapse, perhaps under the weight of expectations. Concepts and principles Status: We attempted, into commence our review by considering questions such as these. What form will the recordkeeping professional of the future take? You are commenting using your Twitter account. In my own career, ISO and its Australian parent, AShad provided the foundation for almost everything I did as a recordkeeping adviser, trainer and policy maker.

Manayement new ISO Working Group has been formed to describe how to go about appraisal work for managing records, to further promote this new understanding for the international audience. Bearing such observations in mind, we agreed that in developing the Standard, we needed to build a forward —looking document, being careful not to fall into the many traps of paper-based thinking. Complex tools and robots once only available to high tech industries and governments are available to people in their homes.

It had been twelve years since the issue of the first edition. Please download Chrome or Firefox or view our browser tips. The standard was revised to ensure that it meets market requirements, keeps pace with the increasingly complex records management requirements demanded by evolving digital environments and takes account of the wide range of related standards that have been issued since it was first published in Good records management is a fundamental element of good information governance and good business.


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Crunch Time: The revised ISO and the future of recordkeeping – Cassie Findlay

Without embracing innovation and focusing on the special contributions that we make to accountable, efficient business, now and in the long term, we will simply slide into irrelevance. It provides guidance on managing records of originating organizations, public or private, for internal and external clients. Expectations for information security and privacy were also becoming increasingly significant to stakeholders — both within and outside of organizational boundaries.

Accept and continue Learn more about the cookies we use and how to change your settings. Clear and informative explanation of what we have done in reviewing the core standard for recordkeeping. Indeed in this journal inmy Recordkeeping Roundtable colleagues and I made the case that our professional methods are not coping with the scale and complexity of contemporary recordkeeping challenges and that we are in danger of losing sight of what distinguishes our work from that of other kindred professionals [ii].

However, for recordkeepers as a profession, it is crunch time. Notify me of new comments via email. We saw that information and records were no longer necessarily constrained by organizational, geographic or physical managdment — that new models for business were extending rexords for records beyond traditional organizational and jurisdictional boundaries.

Information risk and governance officers Reecords managers Information managers IT managers Information security managers Enterprise architects Chief information officers Archivists, special librarians Knowledge management professionals Business administrators Legal advisors All individuals within organizations who are responsible for the oversight of record management and information governance practices Why should you use this standard?

As we know in Australia, done regularly, the data that this type of appraisal gathers is essential to a properly functioning program for making and managing records — in any environment. Ubiquitous computing power and nearly unlimited storage capacity are available to everyone. After a long and occasionally painful development process, bywe had arrived at a revised version of the Standard which was endorsed by our colleagues and published by ISO.


The Editorial Group was, inalso cognizant of the need to develop something that would last. The revised Standard places a strong emphasis on appraisal as the most important tool to achieve appropriate and effective recordkeeping. The Standard is not a compliance tool, recorss contains no auditable requirements. In other countries, our use of the term appraisal requires additional explanation and selling of the benefits of the kind of work we describe.

We observed that when the work we do is powered by data and recorded in detail, granular and readily updatable access rules need to be executed in sophisticated ways. It includes the following principal changes:.

The standard establishes core concepts and principles for the creation, capture and management of records. We thought that if the previous time lapse between editions was anything to go by, this 115489-1 version could potentially remain in place up to the year This decision was taken in part to ensure that it would not be perceived 1548-91 only having relevance to recordkeeping professionals working in particular contexts — records managers, archivists or other — helping us to reach our continuum-thinking aspirations for the document.

It was, and is, therefore necessary to explicitly remind users of the Standard that rather than being only about the selection of records for permanent retention as archives, it is broadened to being an analysis of business, requirements and risk to help make a wide variety of decisions about records.

Many organizations are currently undertaking initiatives to mamagement information governance systems and practice across the business.